Client Description:
Do you enjoy vibrant, ever-evolving, and welcoming work environments? Are you looking for a meaningful job where you can actively contribute to the well-being and smooth running of a growing organization? Then look no further!
Our client, a dynamic hub supporting the development of Swedish companies in Europe, is looking for their new Office Manager!
As Office & Admin Coordinator, you will be a cornerstone of the Brussels team’s daily operations. Your role is to provide administrative, logistical, and communication support to ensure everything runs smoothly.
Your main responsibilities:
? Administration
• Maintain accurate and systematic records using the client’s CRM
• Coordinate the newsletter (layout, timely dispatch – content provided by the team)
• Serve as an occasional liaison with HR and finance teams based in Sweden
? Meeting & Event Support
• Oversee meeting logistics (room bookings, welcoming participants, catering coordination)
• Collaborate with colleagues, members, and external partners
? Internal & External Communication
• Ensure fluid communication with the Stockholm office
• Maintain effective information flow within the Brussels team
? Office Management (Day-to-Day)
• Keep the office running smoothly (coffee, supplies, positive work atmosphere)
• Support the current Office Manager in continuously improving the workspace
• Ensure compliance with workplace safety standards
? Procurement & Future Projects
• Assist with the upcoming office expansion project (scouting new office spaces, planning the move)
Are you an organized, proactive, and solution-oriented individual? Do you thrive in environments where no two days are the same and your flexibility is a true strength? Great!
If you tick the boxes below, even better!
? 3–5 years of experience in an administrative or similar role
? Languages: fluent English (mandatory) + French and/or Dutch. Swedish or another Scandinavian language is a plus
? Comfortable in multicultural settings with strong interpersonal skills
? Able to stay clear-headed and structured in dynamic environments
? Excellent communication and presentation skills
? Fast learner, flexible and adaptable
? A permanent contract (CDI)
? Full-time working schedule (38h/week)
? A salary aligned with your experience
? A warm, supportive team (approx. 15 people)
? A vibrant and international work setting
? A varied, impactful, and evolving role
? A workplace that values autonomy and trust
Interested?
Send us your CV in English at ? [email protected]
See you soon
Uitzendarbeid/Intérim : VG.361/BUOP | W-INT-RS-9 | Bxl:00374-406-20130208 & 00374-405-20130123